Compressing images in your Microsoft PowerPoint presentation can help reduce the overall file size of the presentation and save disk space on the device it’s stored on. Here’s how to compress images in Microsoft PowerPoint.
Note that this feature is only available for desktop versions of Office and not Office for the web.
Compress Images in PowerPoint for Windows
Open the PowerPoint presentation that contains the images you’d like to compress and then select a photo.
Once selected, you’ll automatically be in the “Picture Format” tab. Here, click the “Compress Pictures” button in the “Adjust” group.
The “Compress Pictures” window will appear. In the “Compression Options” group, you can choose if the compression applies only to the selected picture. If you uncheck this option, PowerPoint will compress all of the images in the presentation, which overrides any changes you may have made to those images.
In the “Resolution” group, choose which resolution you would like to use. Once ready, click “OK.”
The image or images will now be compressed.
Compress Images in PowerPoint for Mac
Open the PowerPoint presentation that contains the images you’d like to compress and then select a photo. Once selected, click “Compress Pictures” in the “Picture Format” tab.
The “Compress Pictures” window will appear. Select the picture quality you’d like to use, then select if you’d like to apply the compression to all images in the presentation or only the selected image. Also, if you want to delete the cropped areas of the pictures, check the box next to that option.
When ready, click “OK.”
The image or images will now be compressed.
PowerPoint can automatically resize an image to fit a shape. You can also resize multiple images already in your presentation to all be the same size. Here’s how it works.
Automatically Size an Image to Fit a Shape
First, go ahead and open a new PowerPoint presentation and insert a new slide that has a content box in it. You can do so by clicking “New Slide” on the “Insert” tab and selecting one of the slide templates. We’ll choose “Title and Content” in this example. You can also insert a content box or shape into any existing slide.
Next, resize the content box by clicking and dragging the corners.
Once you’re happy with the size, click the “Pictures” icon.
Located the image you want and click “Insert.”
PowerPoint resizes the image to fit the content box.
Change Multiple Images to Be the Same Size
Now let’s assume you have several images already inserted and that they’re all different sizes. To make them all the same size, first, select all of the images by holding ctrl and clicking each image in turn.
Head over to the “Format” tab under “Picture Tools.”
Over in the “Size” group, enter the height and width you want for the images.
As you type a number in either the height or width box, the other box will automatically insert a proportionate number. Once you’re finished, hit Enter. You’ll notice all of the images have been resized to be the same.
Resize Multiple Images at Once
If you have images of different sizes inserted in your slide and you don’t want to make them all the same size, but you do want to resize them all at once, select all of the images by holding Ctrl and clicking each image in turn. Once selected, grab the corner and drag the images.
Though we understand there are always quicker ways to achieve certain tasks, we want to show you that there are also different ways to handle them. While it may be easy enough for you to simply insert an image and resize it after it has been inserted, it’s always good to know your options.
Time Needed : 1 minutes
In this guide, you will learn how to automatically fit a picture into a PowerPoint slide background without having to resize or adjusting its aspect ratio manually. This process is basically converting your picture into a slide background in the easiest manner.
- Right-click on the slide and select Format Background. This action will open a new panel on the right side.
Select Picture or texture fill.
Click on File to browse the picture. You can also select an image from online sources as well.
Select the image you want to insert into the slide, then click Open. Doesn’t matter if the image is too big, too small, or has an unmatched aspect ratio, Microsoft PowerPoint will fit it to the slide somehow.
The image should be fitted perfectly, covering the entire area of the slide.
Tools
- Microsoft PowerPoint
Materials
- Picture
- Slide
Although PowerPoint will automatically fit your picture, it best to have the right size and proportion to enhance the audience’s experience during a presentation. Of course, nobody wants to see a blurry image on the screen.
If you have multiple images and want to use them as a background on PowerPoint slides, check out the previous guide about Inserting Multiple Images as PowerPoint Background Slides.
(This post was first published in March 2011. We’re Today’s post on fitting pictures into PowerPoint is part of a series by Bruce Gabrielle, author of Speaking PowerPoint: The New Language of Business, a 12-step process for creating clearer and more convincing PowerPoint presentations for the boardroom. You can also check out his series of quick video tips for business managers using PowerPoint. Note: This post was first published in 2011)
Ever have this problem? You have a great picture for your PowerPoint slide, but it fits awkwardly on the page, leaving a big gap of white space. This looks really amateurish.
Microsoft PowerPoint
Present like a pro.
What do you do? Here are three graphic design tips to make this slide look more professional.
- Use a background color from the picture.Using Color Cop, sample a color from the picture and use that color to fill the side box. Now this slide looks like it was “designed” rather than thrown together.
- Make the picture smaller.Crop and resize the picture, and then put a wide border around it and tilt it to look like a Polaroid photograph. Add a drop shadow behind it. Use one of the colors from the photograph as your slide background color.
- Make the picture bigger. Increase the picture size and crop it so it fills the entire PowerPoint slide. Make sure the text fits the contours of the picture. In this example, the text is ragged on the left so it curves around the eagle’s head (left). Justified left creates an invisible border that cuts this picture in half (right).
Amateurish slides dent your credibility. Spend the extra time with your pictures so they look designed into the slide, and not just slapped awkwardly into place.
Tutorials • October 10th, 2014
There are many reasons why you may be interested to insert many pictures into individual slides at once using PowerPoint. For example, if you’d like to protect your PowerPoint presentations by avoiding users to change editable fields or data values, then importing the slides as pictures into a new presentation could be a possible approach.
If you want to import hundreds of pictures into PowerPoint slides then it can be really tedious to add each picture file as as an individual slide. However, here we propose a method that let you easily import multiple photos or picture files into PowerPoint as individual slides. The best of this is that you just need to select which files to import from your hard disk (doesn’t matter if it is only one file or 100’s of files) and then PowerPoint will insert all the pictures into individual slides.
Using Photo Album to Batch Import Many Pictures into PowerPoint
Photo Album is a feature available in Microsoft PowerPoint that let you create a photo album from picture files easily. This can be very handy for people who want to create a family photo album but it is also a very powerful tool for professional presenters that need to import many pictures as slides.
1. Go to Insert -> New Photo Album in PowerPoint
Let’s start creating a New Photo Album. Go to Insert -> Photo Album -> New Photo Album and then a new dialog box will appear.
2. Choose the Picture Files to Insert as PowerPoint Slides
Below is an example of the Photo Album dialog box where you can setup how to build a photo album, select the pictures to include in the album, choose the layout and see a preview.
Now, click File/Disk to pick picture files from your computer. This new file dialog let you select which files will be inserted in the album. As soon as you pick the files and accept the changes the pictures will be displayed under Pictures in album check list.
For this example we have exported all the slides from Metro Dashboard template to JPG images and saved them in our local hard disk. Then, we chose all these JPG images in order to make a new photo album following this approach.
You can use the File Dialog to save multiple files at once (keep Shift key pressed and then select all the files) and then the file names will appear in the file name text box. Then click All Pictures and these files will be selected for the photo album.
3. Choose Fit to slide option in Picture Layout
Unless you want to import many pictures in the same slide, make sure to choose Fit to slide option under the Album Layout section in the Edit Photo Album dialog. This will make the pictures to fit the whole slides making them look as the original presentation file but using a background image instead.
Tip: If you want to protect your presentations from edit then you can use this method proposed here to include pictures as PowerPoint slides removing any editable field from the PowerPoint presentation. This can be good while sharing a PowerPoint presentation with colleagues and co-workers for review or sharing a PowerPoint online and at the same time prevent the original file to be copied or edited. Interestingly, this method can be safer than other methods which involve protecting presentation files with password or converting the presentation to slideshow (.ppsx).
The method proposed here let you convert multiple images you have in your hard disk to PowerPoint slides without losing too much time (only a few clicks are required if you have the picture files already saved in your hard disk). Also, this method can be used if you need to add multiple images to an existing PowerPoint presentation.
Protect a PowerPoint Presentation by Inserting Pictures as Individual Slides
If you want to protect PowerPoint presentations by inserting slide pictures as individual slides without editable elements then you can follow the instructions below:
- Open the original presentation (the presentation file you want to protect).
- Go to File -> Save As and save PowerPoint Slides as Images.
- Choose the output folder where presentation files will be saved.
- Open a Blank Presentation in PowerPoint
- Go to Insert -> Photo Album -> New Photo Album
- Using the method proposed in this article, insert all the images previously saved in your hard disk.
- Save the new presentation with a new file name by going to File -> Save As and now choose the .pptx file format. We recommend you to identify the file name with a suffix my-presentation-noedit.pptx or something like that, in order to recognize easily that it is the modified version.
Now you can safely share the presentation with any colleague, co-worker or classmate or even publish the PowerPoint online.
The screenshot below shows an example we have created following the steps above. As you can see, the final result looks very close to the original template. The only difference for the end user is that the slides appear as images and there are no editable fields. Shapes nor pictures inside the dashboard can not be copied neither.
Alternatively, if you are protecting your presentation using this approach suggested here you may consider to add a watermark picture on top of each slide (make sure you add it before exporting the slides as JPG images) so the watermark cannot be edited along with the background pictures.
This tutorial was created following the Photo Album feature in PowerPoint 2013 on Windows but you can also use it in Microsoft PowerPoint 2010. This feature is only available on Windows versions of Microsoft PowerPoint but if you are a Mac user then there is a workaround. You can use the Batch Image Importer tool provided by Andrea Frank from Boston College or a batch import images add-in for PowerPoint 2011.
What if you don’t want to resize images in a PowerPoint slideshow one by one? That’s no problem in PowerPoint. In this short video and tutorial I’ll show you how to change PowerPoint image size.
We also have a helpful complement to this tutorial. Download our FREE eBook: The Complete Guide to Making Great Presentations. Grab it now before you read on.
How to Resize Multiple Images In PowerPoint
Note: Watch this short tutorial screencast or follow the quick steps below that complement this video.
1. Open the Presentation You Want to Work On
Let’s start off on a slide that has multiple images on it. These are different size images, but we can scale them at the same time with a simple trick.
This PowerPoint slide has multiple images to resize.
2. Choose the PowerPoint Images to Resize
Multi-select images by holding Ctrl on the keyboard, and then let’s click on each of the images that you want to resize.
You can use the handles on an image to resize all the images.
Then click on one of the handles on the corner of an image and drag it down. Notice that all the images are kind of being scaled at the same time proportionately.
3. Resize Pictures in PowerPoint
Now what if you want to get the images all to exactly the same size at least on one side?
I’m going to switch slides and hold Cntrl for each of these images. And then let’s come up to Picture Tools > Format here on the ribbon. In either the height or the width box, let’s put in a numerical value and press Enter.
Change the numerical value of the height or width to change the PowerPoint image size.
All of the images will take on the same size.
You can keep trying different numbers here to scale the images. It’s a quick and easy way to give your images a more consistent look throughout your presentation.
More Envato Tuts+ PowerPoint Presentation Tutorials
Learn more in our PowerPoint tutorials and quick video tutorials on Envato Tuts+. We have an assortment of PowerPoint material to help you work better with images in your presentations:
You can also find great PowerPoint presentation templates with premium designs on GraphicRiver or Envato Elements. Or, browse through our selection of the best Microsoft PowerPoint designs:
Make Great Presentations (Free PDF eBook Download)
We also have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.
Download our new eBook: The Complete Guide to Making Great Presentations. It’s available for free with a subscription to the Tuts+ Business Newsletter.
PowerPoint can automatically resize an image to fit a shape. You can also resize multiple images already in your presentation to all be the same size. Here’s how it works.
Automatically Size an Image to Fit a Shape
First, go ahead and open a new PowerPoint presentation and insert a new slide that has a content box in it. You can do so by clicking “New Slide” on the “Insert” tab and selecting one of the slide templates. We’ll choose “Title and Content” in this example. You can also insert a content box or shape into any existing slide.
Next, resize the content box by clicking and dragging the corners.
Once you’re happy with the size, click the “Pictures” icon.
Located the image you want and click “Insert.”
PowerPoint resizes the image to fit the content box.
Change Multiple Images to Be the Same Size
Now let’s assume you have several images already inserted and that they’re all different sizes. To make them all the same size, first, select all of the images by holding ctrl and clicking each image in turn.
Head over to the “Format” tab under “Picture Tools.”
Over in the “Size” group, enter the height and width you want for the images.
As you type a number in either the height or width box, the other box will automatically insert a proportionate number. Once you’re finished, hit Enter. You’ll notice all of the images have been resized to be the same.
Resize Multiple Images at Once
If you have images of different sizes inserted in your slide and you don’t want to make them all the same size, but you do want to resize them all at once, select all of the images by holding Ctrl and clicking each image in turn. Once selected, grab the corner and drag the images.
Though we understand there are always quicker ways to achieve certain tasks, we want to show you that there are also different ways to handle them. While it may be easy enough for you to simply insert an image and resize it after it has been inserted, it’s always good to know your options.
Today I’m going to show you a quick little “bite-size” PowerPoint tip that will save you lots of time when it comes to making different size images on a slide all the same size.
If you have two or more images of different sizes and proportions and you want to make them uniform in size, how do you do it?
The traditional way to make images uniform in PowerPoint is by using proportional cropping which, in my opinion, is a very useful technique in many situations and fits well in this case.
Let’s see an example.
You’ve got three different size images on your slide. How do you QUICKLY get them all to be the exact same size?
As you can see in the above example, I pasted 3 images of different sizes and proportions onto the PowerPoint slide.
To make them all the same size, traditionally, you just have to choose the reference image and then re-proportion the cutouts of the other 2 on the dimensions of the first.
To do this, the only solution would seem to be overlaying the images to be cut out on the first image and manually proportion the cropping frame.
I remind you that the frame is recognized by the black handles around the image. Do not confuse it with the image handles, the white dots, which are used to resize the image itself (not the frame).
Note that I have matched the cropping frame with the dimensions of the image below.
Now I fill the cropping frame with the “Fill” command located inside the cropping menu, and the image will be centered and cut proportionally on the side edges so as to perfectly fill the cropping frame.
Repeating the operation, I get the same result and finally have the three alternatives re-proportioned, but …
there is a much smarter way to quickly crop images in PowerPoint …
Introducing the Picture Layout tool:
Using the Picture Layout tool you can quickly transform your pictures to be the exact same size
Select the three images and access the menu called “Picture Layout” which, to be clear, is a kind of Smart Art menu dedicated to images.
There are different layouts to choose from. I recommend a simple layout (like in the example above) to clean up the images, but play around see what best fits your needs.
You will get a sort of Smart Art that cages the images, re-proportioning them and making them uniform in size.
As you can see, the re-proportioned images all of the same size. This technique can save you a lot of time when working with images in PowerPoint.
Conclusion
PowerPoint can be finicky and tedious at times. But thanks to some simple tricks you can format your slides in record time.
Here’s my question for you:
After learning about the Picture layout tool do you think you will give it a shot? Sound off in the comments below!
PowerPoint can automatically resize an image to fit a shape. You can also resize multiple images already in your presentation to all be the same size. Here’s how it works.
Automatically Size an Image to Fit a Shape
First, go ahead and open a new PowerPoint presentation and insert a new slide that has a content box in it. You can do so by clicking “New Slide” on the “Insert” tab and selecting one of the slide templates. We’ll choose “Title and Content” in this example. You can also insert a content box or shape into any existing slide.
Next, resize the content box by clicking and dragging the corners.
Once you’re happy with the size, click the “Pictures” icon.
Located the image you want and click “Insert.”
PowerPoint resizes the image to fit the content box.
Change Multiple Images to Be the Same Size
Now let’s assume you have several images already inserted and that they’re all different sizes. To make them all the same size, first, select all of the images by holding ctrl and clicking each image in turn.
Head over to the “Format” tab under “Picture Tools.”
Over in the “Size” group, enter the height and width you want for the images.
As you type a number in either the height or width box, the other box will automatically insert a proportionate number. Once you’re finished, hit Enter. You’ll notice all of the images have been resized to be the same.
Resize Multiple Images at Once
If you have images of different sizes inserted in your slide and you don’t want to make them all the same size, but you do want to resize them all at once, select all of the images by holding Ctrl and clicking each image in turn. Once selected, grab the corner and drag the images.
Though we understand there are always quicker ways to achieve certain tasks, we want to show you that there are also different ways to handle them. While it may be easy enough for you to simply insert an image and resize it after it has been inserted, it’s always good to know your options.
